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WINTER 2011
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ATTENTION System Managers and Business Administrators: Please forward WinCap Community News to every WinCap user. The information provided will increase the efficacy of the product.
WinCapEVENTS
Check back often for
WinCap
Conferences,
Webinars
, and Events!
NEW WEBSITE IN
THE WORKS
We Want Your Feedback!
We are in the process of redesigning the WinCap website and would like to hear from YOU, our users.

We've taken the first steps by adding three new links
on the home page: WinCapEVENTS,
WinCap COMMUNITY NEWS and Integrated Solutions Partners. Click WinCap link above to view.


Please let us know what features and improvements you would like to see in the new website.

MAKE A SUGGESTION

BABY IT'S COLD & SNOWY & ICY OUTSIDE!


  We hope you are faring well during this record winter. If you're like us, you've spent lots of time indoors. With this in mind, we've created the WinCap Community News Winter Contest to help pass the time and maybe win a little something!

  Here's how to play: Click here  to open the word search. All words are contained within this newsletter. Print the contest form, There are a total of 13 words located within the puzzle. Make sure to write your name, email and phone number on the bottom, and fax to (518) 435-9464.

  The first 25 correct entries will be placed in a drawing. What's the prize? Besides being featured in the next edition of WCCN, you'll receive a $50 Amazon.com gift certificate!

  Now, don't you feel better about this winter!

Good luck and thanks for participating!

MEET THE TEAM
Every edition of WinCap COMMUNITY NEWS features a member of our team. Some you've met and most you've not. Here's our chance to turn the spotlight on the folks that make it all happen here! Let us know how you like this feature. Enjoy!
Have a message? team@wincap.com
Donna Booth,
Administrative Assistant to
Support Services 
Donna_Booth  I joined Capital Computer Associates in December 2001 as the Administrative Assistant to Support Services. My responsibilities involve a variety of tasks: Coordinating travel arrangements for our support staff; scheduling visits at client sites; handling the logistics associated with new site setup and training; assembling documentation and training materials for training sessions and staff presentations; and compiling and distributing release notes, agendas and other announcements for our clients. I guess there is a lot that I do and that is why our staff refers to me as "support for support". CCA is a busy place and the days go fast, and first and foremost, I enjoy the people that I work for and with.
  Before joining CCA, while my son was still in elementary school, I worked for Associated General Contractors, Inc; a road and bridge construction association. I started there as a part-time letting operator, went full-time as an Administrative Assistant, and ultimately became the Office Manager.
  When not at work, my husband Randy and I enjoy camping & boating with our family & friends and spending time with our grandchildren. 
WinCapBPE (Best Practice Exchange)
Sharing client accomplishments and recognizing system users that are "making a difference"from_bottom

Board Agenda Prep Made Easy!

Those client sites that use both the WinCap Human Resource (appointments) and Enhanced Reporting features automatically have access to a powerful and efficient no-cost option for compiling personnel action items for their Board Agenda. Smithtown Central School District is one of our first client sites to have taken advantage of this capability, and they have been using it to prepare their Board packets since June 2008.

Lorraine Hande, Technical Support Representative at Smithtown CSD coordinated the setup and implementation of this feature with their HR department and Athletics office (where coaches are appointed). The following are some of her comments and those of other district staff who have realized its benefits:

"At first, I was concerned about the amount of time I thought it would take to accomplish a Board Agenda generated from within WinCap......but to my surprise it was easy to implement. Creating the first category took the longest to set up because of the layout. Once I had the proper layout in place it was easy to create additional categories. We started a pilot using only a few categories. We ran a few parallel agendas and it quickly became apparent that this feature was the most efficient way to create an accurate agenda. The Board Action feature has rapidly become the primary source in creating the Smithtown CSD Personnel portion of the Board Agenda. Today we have 167 categories. Our HR department found it easy to generate an agenda within WinCap. All the necessary fields needed to generate an agenda in WinCap had already been entered during the hiring process. The elimination of re-typing the same data in a word processing program has saved work hours with each agenda created in WinCap. The Human Resources department fully utilizes the Board Agenda module. They have been very enthusiastic during the implementation and the success of this project is attributed to their diligence. " 

Continued below 


Click this link to access a Quick Start Guide with complete documentation to setup your Board categories and to format the content for each category. If you do not have the time or resources to setup your Board categories on your own, CCA can help.  Contact the Payroll/HR Support today!

 

We invite all of you to send in your WinCap Best Practice(s) to share with other WinCap Users. Check back monthly to learn from others. Thank you in advance for your participation! BPE@wincap.com
WHAT'S NEW & COMING 

Employee Initiated Demographic Change Requests is now operational!

   CCA is committed to creating an environment where your employees can electronically be in-touch with their own information and enable them to initiate and track changes of their own purchase requisitions, leave requests, conference and professional development requests, payroll deduction/tax withholding changes, and timesheets. Employees can electronically access/print their own paystubs, leave information, and W-2's 24-7; services that supervisors or central office staff is forced to provide now.
  To that end we are pleased to announce that employees can now be security-enabled to initiate change requests to any of the following fields: Name, Phone Number(s), "Other" Email Address (home), Legal and/or Mailing Address, and Emergency Contact Information via the WinCapWEB Employee Self-Service (ESS) module.
  Site defined instructions as well as an approval process makes this a viable alternative to paper forms and redundant key stroking. Click here to learn more about the ESS module and it's functionality or contact Kevin Hamill directly at 518.435.0500 ext 110 or email kevin@wincap.com 
WinCapCOMMUNITY 
Congratulations Melanie Hull
Melanie Hull has transferred to a new role of supporting the WinCapWEB Employee Self-Service, Time & Attendance and Professional Development applications. Her previous experience as part of our PR/HR team has made for an easy transition. Melanie has been employed with Capital Computer Associates since September of 2009.

We welcome the following clients and their employees:

Employee Self-Service (Need more info? Click here)
 Elmira Heights 
Monroe 1 BOCES 
Orleans-Niagara BOCES  
WSWHE BOCES  
Web Requisitions
(Need more info? Click here)
Cattaraugus-Allegany BOCES  West Seneca 
Fallsburg (Sullivan CBO) 
Elmira Heights (GST) 
Lake George 
Lake Shore  
Online Shopping
(Need more info? Click here
Amherst 
Captial Region BOCES 
East Irondequoit 
Erie 2 BOCES 
Great Neck 
GST BOCES 
Kenmore-Tonawanda 
Lake Shore 
Newburgh 
Orange Ulster BOCES 
Pine Bush 
Questar III 
Riverhead 
Southern Westchester BOCES 
West Seneca 
WSWHE BOCES
WinCapBPE (Best Practice Exchange)  from_top

Continued from above

Carol Ward, Principal Clerk, Certified Personnel:

"The WinCap BOE Agenda report has enabled us to produce the agendas with minimal or no errors as far as salaries, location, etc. as it is all taken from the data already put in WinCap."

Maureen Romano, Principal Clerk, Classified Personnel:

"Producing agendas from WinCap eliminates typing all of the information again in a word processing program. Items (appointing new employees, end dates, salary changes etc.) can not be added to the agenda  without first being entered in WinCap. Board info is now stored in WinCap so we can look back for information from past agendas right at our desks instead of looking for hard copies from the past"

Joan Pappacena, Office Applications Specialist:

"If the data is input and linked on all appropriate fields on various screens; creating the Board Action page is quick and consistent."

Ann Marie Scholz, Senior Clerk Typist, Athletics office:

"Doing the board agenda in WinCap has saved our office so much time and has increased our efficiency and reduced errors".